ARTICLE I - CORPORATION NAME
A. The name of the Tennessee non profit corporation shall be
the MUSIC CITY BOPPERS, INC.,
DBA The Music City Bop Club, and may be referred to hereinafter as the Club.
B. The Club name, logo and such like may be used only with the
express written permission of the
Board of Directors of the Club.
ARTICLE II - PURPOSE AND POWERS
A. The purpose of the Club is to provide an organization for
people who have a common interest in
music and dancing based first on the music and dancing of the 50's and 60's known as the Bop
Era but also encompassing other music and dancing that the Club may desire to include, such as
Shag, Jitterbug, Swing, and other forms of "fast dancing" that are agreeable to the membership.
It is further dedicated to the promotion and preservation of Rhythm and Blues, Shag, Beach, and
B. The Membership may add other purposes as may be needed.
C. The Club shall have all powers granted to a non profit corporation
in the Tennessee Non Profit
ARTICLE III - ORGANIZATION AND MANAGEMENT
A. The Club is organized in compliance with the Tennessee Non
Profit Corporation Act and will be
managed in accordance with said law.
B. The Membership shall address and resolve any and all issues
which may arise which are not
addressed in these Bylaws.
C. The Membership shall determine the direction of the Club and
the Officers shall implement the
directions of the Membership in an efficient, competent and financially responsible manner.
ARTICLE IV - MEMBERS AND MEMBERSHIP
A. There shall be two classes of Membership, Active and Honorary.
B. Active Members are those who have submitted the proper application
for Membership to any
officer and who have paid the required dues.
1. Active Members have all the rights granted to
Members in these Bylaws including the right to
2. Active Membership may be maintained by paying dues when they are due.
3. Active Members shall be issued a Membership Card,
a copy of these bylaws and any other
documents deemed necessary by the Board.
4. If an Active Member fails to pay dues when they
are due, then that Active Member shall
become a non-member and must reapply for membership, but if that same non-member pays
the dues due by the end of the month following the date the dues were first due, then that
Active Membership shall be considered as having been continually Active.
C. Honorary Members are those so confirmed by a majority of the
Membership voting on a motion
to grant an Honorary Membership. Honorary Members have no voting rights and are not
required to pay dues.
ARTICLE IV - MEMBERS AND MEMBERSHIPS CONTINUED
D. A Member of this Club is not personally liable for the acts,
debts, liabilities or obligations of the
E. A Member may resign from the Club at anytime but resignation
shall not relieve the member from
any obligations the member may have to the Club and unused dues will not be refunded.
F. No Member may sell or transfer any Membership or any right arising therefrom.
G. Dues shall be paid by the Members and the amount of the dues
shall be approved by the
Membership each year as a part of the annual operating budget.
ARTICLE V - MEETINGS AND VOTING
A. Beginning in 1997, the annual membership meeting shall be
held in November of each year on a
date and at a time and location set by the Board at least 30 days prior to the annual meeting
1. Notice of the annual meeting shall be given to
all active Members at least 15 days in advance
of the meeting.
2. New Officers shall be elected each year at the annual Membership Meeting.
B. Special Membership Meetings may be called at anytime and 15
days Notice of the date, time
and location of the meeting shall be given to all Active Members.
C. Only Active Members who became Active Members at least 30
days in advance of any
Membership Meeting will be allowed to vote at that meeting.
D. Active Members eligible to vote at meetings are entitled to
cast one vote on each matter voted
on by the Membership.
E. A quorum of 10% of the Active Members eligible to vote must
be present to begin the annual
meeting, any meeting at which a new officer is elected, and/or any meeting at which a vote will
be taken to change the Charter or these Bylaws.
F. A quorum for all other Membership Meetings is the number of
Active Members present for the
G. If a quorum exists, then action on a matter on which a vote
is taken is approved if the votes cast
in favor of the action exceeds the votes cast opposing the action unless specific sections of these
Bylaws provide otherwise.
H. A vote may be cast only by Active Members present at meetings
or by absentee ballot if
specifically allowed in special individually considered cases.
1. A written request for permission to vote by absentee
ballot must be made to and received by
the Board at least 10 days prior to the date of the meeting at which the vote will be cast.
2. The request shall state the specific reason(s)
and circumstances which justify voting by
3. The Board shall approve or disapprove the request
and inform the Active Member making the
request of the decision.
4. If the request to vote by absentee ballot is approved,
the Active Member shall write the vote in
their own handwriting on a piece of paper, shall sign the paper, shall securely seal the paper
inside an envelope, the envelope shall be clearly marked ABSENTEE BALLOT and the date
of the vote shall be shown, the sealed envelope shall be delivered to the Secretary prior to the
date of the vote and the Secretary shall deliver the sealed envelope to those responsible for
I. Proxy voting is not allowed at anytime.
J. Officers (Directors) shall be elected by a majority of the
votes of Active Members voting in each
1. Nominations from the floor for candidates for each office
to be filled will be accepted at the September and October
membership meetings only. Nominations will be closed at the conclusion of the October meeting. Nominations shall
be printed in the October and November newsletters. Nominees may submit a statement, of up to 100 words, and
a picture to the editor for publication prior to the election.
2. Candidates must affirm that they are willing to serve if elected or decline the nomination.
3. The election for each office shall be by written ballot
and the ballots shall be tabulated and the
results reported by a committee which shall be assigned this task by the board.
4. If one candidate for an office does not receive a majority
of the votes cast in the election for
that office, then a runoff election shall be held immediately following the first election between
the two candidates receiving the most votes in that election.
5. Elected officers shall assume their offices on January
1st of the year following the November
K. All meetings shall be conducted in accordance with ROBERTS
RULES OF ORDER,
CURRENT EDITION, unless another method of conduct is stated for a specific function in
these Bylaws in which case these Bylaws shall govern.
ARTICLE VI - OFFICERS AND DIRECTORS
A. The elected officers of the Music City Boppers, Inc., along
with the immediate past president of
the Club, shall form the Board of Directors of the Club.
B. All corporate powers shall be exercised by and under the authority
of, and the affairs of the Club
shall be managed under the direction of, its Board of Directors.
C. The following officers shall be elected at the annual Membership
Meeting each year, shall serve
one year term of office, shall perform the duties shown by the office, and other duties stated
elsewhere in these Bylaws or assigned by the Membership.
a. Shall preside at all Membership and Board Meetings, both regular and special.
b. Shall nominate all Committee Chairperson for consideration by the Board.
c. Shall be authorized to sign checks.
d. Shall sign all contracts and legal documents with the Secretary after approval by the Board.
e. Shall serve as an ex-officio member of all committees.
f. Shall call special Membership and Board meetings as required and needed.
g. Shall create an agenda for all meetings and cause notice to be given of all meetings.
h. Shall vote only to break a tie at all Membership and Board meetings.
i. Shall participate in the creation of an annual operating budget for the Club.
2. Vice President
a. Shall perform all the duties of the President if the President is absent or unable to perform.
b. Shall become President if the office of President becomes vacant.
c. Shall be authorized to sign checks.
d. May serve as a Member of any Committee.
e. Shall participate in the creation of an annual operating budget.
a. Shall record and maintain a record of all regular and special Membership and Board meetings.
b. Shall sign all contracts and legal documents with the President after approval by the Board.
c. Shall originate all official correspondence for the Club.
d. May serve as a Member of any Committee.
e. Shall be responsible for maintaining accurate Membership records.
f. Shall participate in the creation of the annual operating budget for the Club.
a. Shall create and maintain a financial accounting system adequate to the needs of the Club
consistent with generally acceptable accounting procedures.
b. Maintain all Club bank accounts including an accurate record of the source of income and
expenses and all deposits and withdrawals.
c. Produce monthly and year to date financial statements for the Membership.
d. Produce a statement of the financial condition of the Club for the annual Membership meeting.
e. Oversee the creation of the annual operating budget and produce a monthly analysis of
f. May serve as a Member of any Committee.
g. Shall sign all checks on Club accounts.
h. Shall present all bills, expense requests, etc. to the Board for consideration before paying
a. Shall review all proposals to assure that action taken complies with these Bylaws.
b. Shall interpret these Bylaws and Roberts Rules of Order as the need arises.
c. Is authorized to sign checks on Club accounts.
d. May serve as a Member of any Committee.
e. Assist the Treasurer in the creation of the annual operating budget and review of budget
D. To be nominated for any office, an Active Member must have
first continually maintained Active
Membership for a period of not less than 6 months before the date of the election.
E. Two members of the same household or two people generally
recognized to be a "couple" may
not concurrently hold positions as officers.
F. If an officer other than the President or the Past President
resigns from the board, the
Membership shall elect a replacement if such resignation occurs more than 120 days before the
next election. Otherwise, the duties and powers of the resigning member shall be assumed and
carried out by a member or members appointed by the board.
G. An officer may resign at anytime by delivering a written notice
to any other officer and the notice
shall state the date upon which the notice is effective.
H. Officers shall discharge their duties in accordance with the following standards.
1. All actions shall be taken in good faith, with the care
an ordinarily prudent person in a like
position would exercise under similar circumstances, and in a manner the officer reasonably
believes to be in the best interests of the Club;
2. In making decisions, an officer may rely on information,
opinions and reports of other officers,
Members, committees and competent experts in any given field of knowledge;
3. Officers are not acting in good faith if they have knowledge
of a matter that refutes information
received from others;
4. Officers shall avoid conflicts of interest but if a
conflict of interest situation does occur, then the
officer shall disclose the situation before any action is taken on the matter and the Board shall
decide how to proceed.
5. If an officer fails to adhere to these standards, then
any Active Member may bring the matter
before a Membership Meeting and the Membership shall determine a course of action which
may include removing the officer from office.
I. All action of the Board of Directors shall take place at regular or special Board meetings.
1. The date, time and location of regular Board meetings
shall be set by the Board and notice to
the Membership is required and the Membership shall be invited to all Board meetings.
2. Special Board meetings may be called by the President
or any two officers upon two days oral
notice to all officers.
J. Officers, Committee Chairpersons and Active Members shall
not receive any compensation for
their service to the Club and officers should realize that it will actually cost them time and money
to serve the Club.
1. Officers and Active Members may receive compensation
for actual expenses incurred in
specific instances if a request for expense reimbursement was made and specifically approved
by the Board prior to the expense being incurred.
2. Each request for expense reimbursement shall be
considered individually by the Board and in
the event of confusion concerning expense reimbursement, no reimbursement will be made.
K. Committees shall assist the officers in doing the work of the Club.
1. Committees may be created by the Board as needed
and they shall perform the functions
assigned to them.
2. The President shall nominate and the Board shall confirm all Committee Chairpersons.
3. Committee Chairpersons shall select Active Members to serve on the Committee.
4. The role of a Committee is to develop programs
and recommend them to the Board and to
implement programs after they are approved by the Board.
5. Committees may not create a financial obligation
for the Club without prior specific
authorization by the Board.
6. A specific budget shall be approved for
Committees by the Board and the budget shall not be
changed or exceeded without specific authorization and approval of the Board.
7. Committees shall not enter into any contract
or sign any legal documents on behalf of the Club
- all such contracts and documents must be approved by the Board and must be signed only
by the President and Secretary.
L. The officers shall create a proposed annual operating budget
for the club within 60 days of their
election to office and shall present the budget to the Membership for approval not later than
February 1st each year.
1. The proposed budget shall show anticipated revenues and expenses and shall be balanced.
2. The budget shall be broken into categories
by committee functions showing both income and
expenses for each committee listed.
3. At the budget meeting, the Membership may
discuss and change the budget proposal and
shall finally approve a realistic, balanced annual operating budget for the Club.
4. When the Membership approves a budget, then
the Board may spend the budgeted funds in
the categories shown and the Board shall make a monthly report to the Membership on the
performance of the budget.
5. Any changes in the budget of more
than 5% of a budgeted item must be submitted to the
Membership for approval before any money is spent.
6. The budget may show a "Miscellaneous
or Emergency" account that shall not amount to more
than 10% of the total budget and if these funds are spent, a strict accounting for any such
expenditures shall be made to the Membership within 30 days of such an expense.
7. Between the date of their election
until the date of the approval of the annual operating
budget, the officers may spend an amount not greater than 10% of the previous year's budget
for the operation of the Club and any money so spent shall be itemized and included in the
new annual operating budget.
M. Quarterly Membership Meetings shall be held in July, October,
January and April of each year
for the purpose of directing future action of the Board and reviewing past action of the Board.
1. At the February meeting, the Membership
shall approve events, programs, committees and
budgets after reviewing the proposal of the Board and may give the Board any other direction
which the Membership feels is necessary or required.
2. At the April, July, and October meetings,
the Membership shall review the past performance
of the Board and may change events, programs, committees or budgets and may take any
further action which they feel is necessary for the well being of the Club.
ARTICLE VII - BYLAW AMENDMENTS
A. These Bylaws may be amended by the Membership in accordance with the following procedure.
1. All proposed changes shall be discussed
at a regular or special Membership meeting and the
exact wording of the proposed amendment shall be agreed upon.
2. The proposed change shall be presented to
all Active Members in written form in the
3. After proper notice, Active Members shall
vote on the proposed change at a Membership
meeting and if the change is approved by not less than 67% of those voting, then the
proposed amendment shall be adopted.
ARTICLE VIII - DISSOLUTION
A. The Music City Boppers, Inc. may be dissolved by its Members
if a plan to dissolve the Club is
approved by 67% of the Active Members present and voting at a regular or special Membership
meeting held after proper notice.
B. Upon the dissolution of the Club, assets shall be distributed
for one or more purposes within the
meaning of Section 501 (c) (3) of the Internal Revenue Service Code, or corresponding section
of some future Federal tax code, or shall be distributed to the Federal government, or to a stable
local government for a public use.